Senior Finance Officer Career kenyas at CHF International in Kenya July 2013

Job Title: Senior Finance Officer

CHF International 8601 Georgia Avenue, Suite 800 Silver Spring, MD 20910 USA
P(+1) 301.587.4700 Fax: (+1) 301.587.7315 mailbox@chfinternational.org
POSITION DESCRIPTION
Job Title: Senior Finance Officer
Department: Finance and Human Resources
Reports To: Director of Finance and Human Resources
Location: Nairobi
JOB SUMMARY
The Senior Finance Officer will report to and will provide assistance to the Director of Finance and Human Resources in ensuring effective and efficient finance operations in support of CHF Kenya July program activities and reporting to CHF, donors, government and auditors. The SFO will support the general financial function at the Nairobi, Kitui, Tharaka and Mwingi offices. He/she will specifically maintain accounting systems, support financial reporting to CHF HQ and donors, oversee financial records management and manage the cash and banking functions. He/she will ensure compliance with donor and CHF regulations, policies and procedures. He/She will also support the DFHR in carrying out the financial functions in support of CHF Kenya July programs and new program development efforts. The SFO will supervise the Finance Officer – Nairobi and Finance Officer – Kitui.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Follow policies and procedures for the financial management component country program and
ensure that finance staff under management also follow the policies and proceedures;
• Work directly with the DFHR to complete monthly financial reporting deliverables accurately and on time;
• Oversee maintenance of filing systems to ensure adequate documentation all financial processes;
• Oversee the maintenance of the QuickBooks Accounting System ensuring that field office
transactions are posted correctly and timely and that data is posted and backed up on a daily
basis;
• Review cheque and cash payment vouchers to ensure proper and sufficient corresponding
paperwork is attached and ensure that all approvals/authorization are received before payments
are made;
• Ensure that all CHF financial transactions are promptly recorded in the accounting system
correctly in all CHF offices;
• Prepare monthly bank and cash reconciliations for all CHF cash and bank accounts for all of CHF
Kenya’s programs and ensure that these are properly reviewed, authorized and submitted;
• Review all financial documentation including Payment Vouchers, Petty Cash Vouchers, Journal
Vouchers, EFT Vouchers and Payroll Vouchers at all CHF offices;
• Timely preparation and payment of statutory deductions including PAYE, NSSF, NHIF,
Withholding Tax, Pension, SACCO, HELB and any other deduction as required;
• Timely preparation of PAYE, KRA and NGO Board Returns on a quarterly and annual basis as
required; CHF International/Kenya – Position Description – Senior Finance Officer – Page 2 of 3
• Work in direct liaison with the DFHR on a regular basis to report project costs and current financial status, thus ensuring sound fiscal management;
• Follow up on all outstanding receivables due to the organization including staff receivables and
intercompany invoices;
• Support the DFHR to ensure prepare for External and Internal Audits and to provide financial
information to External Auditors and CHF International Internal Auditors as required;
• Participate in training for building the capacity of Partner organizations in financial management of grants;
• Carrying out regular OFAC checks for the CHF Kenya July program staff, suppliers, consultants,
partners and contractors and ensuring that annual OFAC reports are submitted timely and
correctly;
• Adhere to and incorporate into day-to-day operations the standards of professionalism developed by the CHF/Kenya staff;
• Contribute to and implement the departmental monthly and weekly work plan and ensure that all deliverables are met timely and accurately;
• Support the DFHR in tracking departmental progress through the Program Tracker software.
• Work in partnership with entire team to build the capacity of partner organizations to manage
future grants independently;
• Supervise and mentor the Finance Officer and Finance Assistant;
• Maintain strict confidentiality of all privileged information regarding both human resources and
fiscal matters;
• Other duties and responsibilities as assigned by the DFHR.
The duties listed above are not inclusive of all your duties at CHF International. CHF reserves the right to change and update position descriptions at any time.
EDUCATION AND QUALIFICATIONS
• Minimum BA or B.Com degree in Finance, accounting, management or related field or Certified
Public Accountant (K)
SKILLS AND EXPERIENCE
• Minimum of 7 years related work experience;
• Minimum of 5 years experience working with foreign donors (preferably USAID)
• Advanced knowledge and experience with accounting software (ACCPAC, SUN, QuickBooks,
and MS Office applications;
• Advanced working knowledge of MS Word and Excel computer programs
• Demonstrate flexibility, cultural sensitivity when working with NGO partners, and the ability to
adapt CHF policies and procedures to the local context;
• Prior experience in grants management programming;
• Demonstrate the ability to build the capacity of individuals with a wide variety of backgrounds and educational levels, demonstrating respect and a helpful nature at all time;
• Advance interpersonal communication skills, relationship building and organization skills;
• Able to read and interpret documents, strong communication skills;
• A person of known integrity
• Demonstrate the ability to work constructively in a team;
• Proven experience in building the capacity of team members and others;
• Ability to negotiate solutions to problems;
• Excellent computer skills; CHF International/Kenya – Position Description – Senior Finance Officer – Page 3 of 3
• Excellent communication and organizational skills;
• Ability to interact clearly and effectively with donors and other organizations;
LANGUAGE SKILLS
• Excellent command of English language including written and spoken English.
• Effective use of written and spoken Kiswahili.
WORKING CONDITIONS
• Based in the Nairobi office; travel outside of Nairobi as required to perform duties.
• Able to sit at a computer and operate a keyboard, for extended periods of
time.
How to Apply:
Applicants are to submit their application letters with detailed CV by Monday, 26th March 2013 to vacancies@chfkenya.org with the Title of the Position being applied for addressed to:

The Country Director,
P.O. Box 1661 00606 Sarit Centre, Nairobi, Kenya July

Only short listed firms/candidates will be contacted. CHF is an equal opportunity

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