Human Resource Officer Career kenya Vacancy at CHF International in Kenya July 2013

Job Title: Human Resources Officer

CHF International/Kenya – Position Description – Human Resources Officer – Page 1 of 3
POSITION DESCRIPTION
Job Title: Human Resources Officer
Department: Finance and Human Resources
Reports To: Director of Finance and Human Resources
Location: Nairobi
JOB SUMMARY
The Human Resources Officer will report to and will provide assistance to the Director of Finance and Human Resources in ensuring effective and functional Human Resources practices and environment that supports CHF’s programming in Kenya July and enables CHF to attract and retain quality and competent staff.
The HRO will manage the development of HR tools and systems, employee recruitment and relations, training and development, benefits, compensation, orientation, and tracking of staff and consultants. ; facilitate staff recruitment and selection processes; promote staff development; mange benefits as well as administer and prepare the payroll. The position holder will also support the capacity building of CHF partners in Human Resources Management.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Help develop/revise and follow the Human Resources Management policies and procedures for
the Kenya July country office;
• Work with the DFHR to review CHF Kenya July Human Resource Management policies and
procedures and ensure that these are implemented in accordance with the Employment Act and
other Labour Laws;
• Maintain Human Resource filing systems to ensure adequate documentation all HR management
processes including consultants and volunteers;
• Maintain complete personnel files and records, including recruitment, ID and passport, education and other personal certifications, employee information forms, statutory, performance, time sheet, leave, disciplinary and other required documentation;
• Support the DFHR in the recruitment including developing new position requisitions and Career kenya
descriptions and advertisements, short-listing, developing interview guides, interviewing and
selecting and checking references for new staff;
• Coordinate orientation and induction processes for new staff;
• Review the Employee Handbook with employees on a regular basis to ensure they understand
and adhere to the policies and procedures contained within;
• Support program staff in identifying, arranging and planning for staff training and development
opportunities and programs in accordance with the Employee Handbook and staff development
needs and budgets, and tracking and reporting the implementation of these programs;
• Monitor scheduled absences such as leave or travel and coordinate actions to ensure the staff
absences are adequately covered to ensure continuity of activities;
CHF International/Kenya – Position Description – Human Resources Officer – Page 2 of 3
• Organize for team building activities and efforts for CHF Kenya July staff;
• Coordinate staff exit procedures including exit interviews and evaluations and clearance checks;
• Ensure time sheets are accurate, complete and submitted on time;
• Manage and maintain the HR time management systems ensuring that time sheets, sick leave and annual leave tracking procedures are updated as required;
• Process the monthly payroll in MS Excel and Inspiro Payroll Systems and processing of the Payroll Journal as required with sensitivity to payroll processing times;
• Ensure accurate record and implementation for all non optional payroll deductions and staff
benefits including PAYE, NHIF, NSSF, Group Pension, Group Life and Group Medical schemes;
• Ensure accurate record and implementation for all optional payroll deductions including SACCO, HELB and others;
• Ensure that Staff Recruitment and Evaluation systems are compliant with CHF guidelines and that an adequate and appropriate staff force is recruited, motivated, retained, evaluated and managed.
• Participate in the development of training curricula and modules for building the capacity of subgrantee organizations in human resource management of grants;
• Carry out trainings and mentorship / capacity development field visits in the areas of human
resource management for sub-grantee organizations;
• Support the DFHR to ensure adequate preparation for External and Internal Audits and to provide financial information to External Auditors and CHF International Internal Auditors as required;
• Liaise and work with CHF Lawyers, CHF Headquarters staff and CHF donor personnel in
processing and renewal of expatriate and third country national employees’ work permits and tax
waivers in accordance with CHF guidelines and donor regulations;
• Support the DFHR in the drafting of staff , consultant and volunteer/intern contracts and track staff contracts to ensure timely renewal;
• Adhere to and incorporate into day-to-day operations the standards of professionalism developed by the CHF/Kenya staff;
• Contribute to and implement the departmental monthly and weekly work plan and ensure that all deliverables are met timely and accurately;
• Maintain strict confidentiality of all privileged information regarding both human resources and fiscal matters;
• Assist finance team to meet deliverables;
• Other duties and responsibilities as assigned by the DFHR.
The duties listed above are not inclusive of all your duties at CHF International. CHF reserves the right to change and update position descriptions at any time.
EDUCATION AND QUALIFICATIONS
• Minimum BA or B.Com degree in Finance/ Accounting;
• Certificate or Diploma in Human Resource Management / Certified Public Secretary
SKILLS AND EXPERIENCE
• Minimum of 5 years related work experience;
• Minimum of 3 Years experience in human resource management;
• Advanced knowledge and understanding of the Employment Act and Labour Relations Act;
• Advanced working knowledge of Microsoft Software including MS Word, Excel and Power-point;
CHF International/Kenya – Position Description – Human Resources Officer – Page 3 of 3
• Demonstrated flexibility, cultural sensitivity when working with NGO partners, and the ability to
adapt CHF policies and procedures to the local context;
• Demonstrated ability to build the capacity of individuals with a wide variety of backgrounds and
educational levels, demonstrating respect and a helpful nature at all time;
• Advance interpersonal communication skills, relationship building and organization skills;
• Able to read and interpret documents, strong communication skills;
• Strong listening and counseling skills;
• A person of known integrity;
• Demonstrate the ability to work constructively in a team;
• Ability to negotiate solutions to problems;
• Excellent communication and organizational skills;
• Excellent training skills;
• Ability to interact clearly and effectively with donors and other organizations;
LANGUAGE SKILLS
• Excellent command of English language including written and spoken English.
• Effective use of written and spoken Kiswahili.
WORKING CONDITIONS
• Based in the Nairobi office; travel outside of Nairobi as required to perform duties.
• Able to sit at a computer and operate a keyboard, for extended periods of
time.
How to Apply:
Applicants are to submit their application letters with detailed CV by Monday, 26th March 2013 to vacancies@chfkenya.org with the Title of the Position being applied for addressed to:

The Country Director,
P.O. Box 1661 00606 Sarit Centre, Nairobi, Kenya July

Only short listed firms/candidates will be contacted. CHF is an equal opportunity

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