Why do you need a covering letter?

The covering letter is vital to your CV. This is why it is the first page and not an addition. “Please find enclosed my CV” won’t get you very far.

Your covering letter demonstrates your writing style better than your CV (which is usually more brief and factual).

The covering letter puts flesh on the bare bones of the CV. It points out to the employer the information showing that you have the qualities the Career kenya calls for, and makes a statement about yourself and your suitability for the Career kenya. It should give the personal touch that your CV will intrinsically lack.

The covering letter is vital to your CV. This is why it is the first page and not an addition. “Please find enclosed my CV” won’t get you very far.

Your covering letter demonstrates your writing style better than your CV (which is usually more brief and factual).

The covering letter puts flesh on the bare bones of the CV. It points out to the employer the information showing that you have the qualities the Career kenya calls for, and makes a statement about yourself and your suitability for the Career kenya. It should give the personal touch that your CV will intrinsically lack.

  • Plain white photocopier paper is fine. It’s OK to print your letter on expensive cream or pale blue paper, but content and layout are far more important! Use the same colour for your CV. Don’t use lined paper or paper with punched holes!
  • If emailed put your covering letter in the body of the email. If you attach it with nothing in the email body it may be misidentified as spam.
  • Don’t make the employer work to read your letter!
    Keep it clear, concise and to the point.
  • Try not to go over one side of A4: if it does, you are writing an essay instead!
  • Use your own words not formal long-winded clichés.
  • Action verbs can help to make it sound better.
  • Spell-check and then double-check your spelling and grammar. Spell checkers won’t pick up form instead of from or sex instead of six!
  • Answer the question “Why should I see you?”
  • Make the person who reads it feel special: that it is addressed to them personally and not one of fifty identical letters you are sending out without thought or care,
  • You might include your understanding of the work/knowledge of the company, and how you fit the criteria required. “I have a real interest in working as a ….” will not do: you must say why you decided to pursue this career, what first brought it to your attention, why you as a History student should be interested in a career in finance.
  • Relate your skills to the Career kenya. Show the employer that you have obtained the communicating, teamworking, problem solving and leadership or other skills that are appropriate for the Career kenya. See our Skills pages
  • Say when you’re available to start work (and end, if it’s a placement): be as flexible as possible.
  • Try to find the name of the person to write to. Research by Forum3 found that those who included a letter with their CV were 10% more likely to receive a reply and those who addressed the covering letter and envelope to the correct named person were 15% more likely to receive a letter of acknowledgement and 5% more likely to gain an interview. They also found that 60% of CVs are mailed to the wrong person, with the managing director being the main beneficiary of the unsolicited mail.

 

Structure for a covering letter:

First Paragraph

  •      State the Career kenya you’re applying for.
  •      Where you found out about it
  •      When you’re available to start work (and end if it’s a placement)

Second Paragraph

  •     Why you’re interested in that type of work
  •     Why the company attracts you (if it’s a small company say you prefer to work for a small friendly organisation!)

Third Paragraph

  •     Summarise your strengths and how they might be an advantage to the organisation.
  •     Relate your skills to the competencies required in the Career kenya

Last Paragraph

  •      Mention any dates that you won’t be available for interview
  •     Thank the employer and say you look forward to hearing from them soon.

If you start with a name (e.g. “Dear Mr Bloggs”) you should end with “Yours sincerely”. If you start with “Dear Sir or Madam” you should end with “Yours faithfully”.

The writing rules of George Orwell

  • Never use a long word where a short one will do.
  • If it is possible to cut a word out, always cut it out.
  • Never use the passive voice (e.g. “Bones are liked by dogs”) where you can use the active voice (“Dogs like bones”).
  • Never use jargon if you can think of an everyday equivalent.







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